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Data Protection Charter of wikical

Version 1.0 from November 2017

The following service provider is responsible for the protection of your personal data.

wikical non-profit limited company
Greifswalder Str. 228
10405 Berlin
Germany

Tel: +493039820596
Fax: +493034060473
Email: info@wikical.com

Managing Director: Iván Fernando Villanueva Barrio
Comercial Register: Amtsgericht Charlottenburg
Register Number: HRB 190397 B
Tax Number: 27/612/05956

Bank: Berliner Sparkasse
BIC: BELADEBEXXX
IBAN: DE38 1005 0000 0190 6514 15

wikical is committed to the professional management of personal data. The personal data which you enter would never be passed on to unauthorized third parties. Where the service provider is subject to a legal requirement to collect data about its users, such data would be stored only for the period that is mandated by law.

A. Server log file

Every time you access our web service wikical the servers log your request in files that are kept for a limited period of time. The stored data comprises the IP-address of your computer with a date and time stamp, the uniform resource identifier (URI) of the requested resources, the referring web site (referrer URI), some identifiers of the operating system, client software, protocols and carriers when available. The technical administration of our service infrastructure collects these data for the sole purpose of being able to investigate server load issues and security. An analysis of the data would take place in the event of server load problems, of an attack on the information technology infrastructure of the service, or for statistical purposes of server load. The stored data does not constitute personal data.

B. Use of Cookies

The internet protocol RFC2965 specifies HTTP "cookies" for the technical administration of a user session. Cookies are small text files. By consent a web browser automatically saves cookies on your connecting device when you request the wikical site. Cookies are necessary so that the service provider can provide wikical as you request timely. Users enjoy a right to object to the use of cookies ("opt-out"). wikical uses cookies for the envisaged technical purpose, and does not make use of the controversial cross-site tracking cookies.

C. Using our web analytics service Piwik

wikical operates an in-house solution for web analytics using Piwik. Piwik is available as free and open source software under the GNU General Public License. The Independent Centre for Privacy Protection (ULD) Schleswig-Holstein has analyzed Piwik and published recommendations for its use. ULD is known for its ambitious standards on data protection and its tough enforcement of legal requirements. We will adhere to the recommendations from the ULD for Piwik use when possible. The stored Piwik data comprises the IP address of a request, time stamp and the duration of the visit, the specific pages which are accessed, browsers, plugins, search engines and referring page (referrer URI).

The Piwik tool makes use of cookies to distinguish individual user sessions but you cannot single out particular persons using the collected data. Cookies are stored for a maximum of 30 days. Piwik can optionally set an opt-out cookie, in which your disagreement about Piwik participation is recorded. We apply the results from the Piwik web analytics tool to improve user navigation and service quality of wikical. Under no circumstances we would reconcile the data in Piwik with other records of your personal data. Technical security measures and direct instructions to our system administrators prohibit data merge and reconnaissance of pseudonyms. We share aggregated media data with our partners or the general public.

We store in Piwik your user-id of wikical when you are registered. Sometimes we also store a referrer to an action you took like opening an email, using a link or performing a search, including the search filter you type. The user-id is a random number associated with your username in wikical. This association doesn't take place in Piwik.

D. Segmentation

In order to differentiate types of users, we associate tags with user accounts and emails. These tags can indicate for instance that the account is used weekly, or that it has never used some specific functionality of wikical. We use these tags to present different messages or send different kinds of emails.

E. Registration of a user account

While signed in as a user of the website wikical we store the following data in the database: time stamp of registration, IP address of the computer, user identification, counter-phrase of the password ("hash"), where applicable full name, where applicable profile image, address of the electronic mail (email), a membership in groups, time zone, city and country. When you sign in as a user, you can always edit your "public profile" and add more information about yourself. We invite you to use a pseudonym instead of your real name.

F. Removal of a user account

When a user account is removed, the following data will be irreversibly erased: username, email, name, profile image (if any), nation, city and time zone. In addition we erase associations of a user to social networks and to her activity. Some entries remain in wikical such as edited and contributed events, images, comments, and activities but they will be attributed to a general "former user".

G. Use of personal data

We process and use your personal data for the mere purpose that we are able to provide and optimize the wikical services for you. Email contact data is used for automated confirmation of registration via email. Optionally you may get notified about events by email ("opt-in"). It is a fully automated service. By no means an IP address would be reconciled with personal data from other sources. IP addresses are masked in order to render a mapping impossible. Depending on technical capabilities you are free to submit geographic indicators (location information) to the service provider in order to better customize search results. At wikical we take specific technical and organizational state-of-the-art measures for the protection of personal data.

H. Data reduction and safety

A principle of collecting, processing and using as little personal data as possible governs the collection, processing and use of personal data and the selection and design of the web service wikical. In particular, personal data is rendered anonymous or aliased as far as it is technically feasible and proportionate.

I. Professional confidentiality of technical administrators

The service provider organizes the operation of wikical that only those staffers get access to the data where they require it in the performance of their activities. These staffers have signed confidentiality agreements, and have to bear serious consequences for breach of confidentiality, such as termination and criminal/civil sanctions.

J. Links to external web services

The service provider cannot exercise control over external sites linked from the wikical site. These web sites may set their own cookies or spy on their users' personal information.

K. Policy extension for mobile apps

The service provider offers apps for mobile devices like iPhones and Android devices that can access data of the service. The apps, when permitted by the user, determine the user's geographic position (geolocation) through either WiFi or GPS of the user's device and pass that position to the service provider to retrieve positional data like nearest events. The apps and the servers of the service provider retain only the latest retrieved position. They do not keep a history of the user's previous positions. They do not keep or require any other user or device information.

L. Policy extension for social connections

When connecting your account to a provider like Facebook or Google+, wikical will use basic information from that account, like your name, user-id, username, email, your profile picture and your location. Your email will be used to send you notifications that you can stop at any time. When a location is not available, wikical will use your IP to guess your location.

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